Notifications

What the site tells people when something happens. A post is submitted for review, an author's listing is approved, someone signs up, a member's plan ends.

Where: VX Modules → Notifications. It is built in, not a module, so there is nothing to turn on first. Every notification is on or off by itself, separately for the admin and for the person it is about.

What sends

Notifications come in groups. The post types group is always there; the others appear while their module is on, and leave the screen when it is turned off.

Posts

Five for every post type VX manages, and for Posts:

Notification	When it sends	Admin	Author
Submitted for review	A new post lands in Pending, waiting for someone to approve it	On	On — their receipt
Edited by its author	Someone changes a published or pending post. Edits by editors and admins do not count.	On	Off
Published	A post goes live, whoever published it, including a scheduled post reaching its date	Off	On
Approved	Someone other than the author publishes a post that was waiting in Pending	Off	On
Not approved	Someone other than the author moves a pending post back to Draft or to the Trash	Off	On

WordPress has no "rejected" status, so Not approved is the move moderation actually makes: back to Draft, or into the Trash.

These fire however the post changed — wp-admin, the block editor, VX's editor, a form, the Entries screen, Quick Edit, or the Sheet.

Accounts

With the Forms module on:

Notification	When it sends	Admin	The member
New account	Someone signs up through a registration form	On	Off
Account approved	An admin approves an account that was waiting for approval	Off	Off
Account not approved	An admin denies an account that was waiting for approval	Off	On

A registration form's own welcome, verification, and "account approved" emails still go out as set on the form. Switch these on only for what the form does not already send.

Memberships

With the Memberships module on, ten more: plan started, renewed, payment failed, canceled, ending soon, ended, switched, paused posts restored, post expired, and allowance used up. See Membership notifications for when each sends.

Who gets them

Audience	Means
Admin	The address under Sending → Admin emails go to, or the site's admin email
Author	The author of the post the notification is about
The member	The account an account or membership notification is about

Nobody is emailed about something they did themselves, unless that is the point — the author's Submitted for review receipt, or a new member's welcome.

Writing a message

Open a notification to edit its subject and message, per audience. Every notification arrives with a sensible default, so most sites only switch things on and off.

Messages use VX's own dynamic tags — the same ones the Elementor picker offers. Type @ in the subject or message, or use the Dynamic tags button:

• the post's fields, from Core and every fieldset on its post type
• its author, the person who did it, and the site
• VX's modifiers, typed straight after a tag
• the notification's own tags:

Tag	Returns
@notification(event)	What happened
@notification(actor_name)	Who did it: name
@notification(actor_email)	Who did it: email
@notification(recipient_name)	Recipient: name
@notification(recipient_email)	Recipient: email
@notification(review_link)	A link to review the post in wp-admin
@notification(status)	The status now
@notification(previous_status)	The status before
@notification(date)	The date and time

A notification can bring tags of its own; the membership notifications add the plan's name, its end or renewal date, a link to manage the subscription, and the counts that event knows.

Preview renders the message against a real post — or a real account, for account notifications — so you see it with actual values, and send a test puts it in your inbox.

Text messages

Every notification also has a text-message switch and a text field. Texts are not sent yet: the channel is marked Coming soon, and anything written there is kept and sends once text messages arrive.

Sending

Where admin notifications go, who they come from, and how they look.

Setting	What it does
Admin emails go to	One address or several, separated by commas. Empty uses the site's admin email.
From name	Empty leaves it to WordPress or your SMTP plugin.
From email	Use an address on this site's domain, or many inboxes will file it as spam.
Branded layout	The site's name above the message in a clean card. Off sends the paragraphs alone, for SMTP plugins that add their own.

Emails leave through WordPress's own mailer, so an SMTP plugin carries them.

Sent once, with the right values

Notifications are queued as things happen and sent once, at the end of the save. That matters for two reasons:

• The values are current. A post's status changes before its fields are saved — the block editor, VX's editor, and the forms all write the post first and its fields after — so a message written at the moment of the status change would show the old values.
• One save sends one message. A post submitted and edited in the same save is only submitted, and an author whose post was approved is not also told it was published.

Recently sent

The last hundred messages sent or attempted, with when, which notification and audience, who it went to, and the subject — so "did it go out?" has an answer on screen instead of in the mail server's logs.

For developers

Filter	What it does
vxm/notifications/events	Add events. Forms and Memberships add theirs this way.
vxm/notifications/post_types	Which post types get the five post notifications
vxm/notifications/recipients	Add an audience, such as a listing's followers
vxm/notifications/channels	Add or replace a channel, such as a text-message provider