Appearance
Invoice Generator
Adds a Download invoice button to the single-order screen for buyers, vendors and administrators. Invoices are print-perfect documents — the browser's own print dialog doubles as Save as PDF — served over secure, permission-scoped links.
Setup
- Go to Voxel Toolkit → Functions and enable Invoice Generator
- Configure the seller identity, numbering and content below
Seller identity
Who the invoice is from depends on how your marketplace works:
| Option | Use when |
|---|---|
| Platform details | You are the merchant of record |
| Vendor details | Vendors sell in their own name |
| Vendor with "Sold via" line | Vendors sell in their own name, with the platform named underneath |
Vendor details are pulled from their profile through dynamic tags, so each vendor's own business name and address appear without them filling in anything extra.
Invoice numbering
Numbers are built from a prefix plus format tokens, with a sequential counter.
Numbers are issued once and never change
An invoice number is assigned the first time an invoice is generated for an order and stored against it. Regenerating the invoice — or changing the numbering format later — never renumbers an existing invoice, which is what accounting practice requires.
Content
| Setting | Description |
|---|---|
| Logo | Site logo, or a custom upload |
| Extra invoice lines | Additional rows powered by dynamic tags |
| Footer note | Terms, tax registration numbers, payment instructions |
| Payment method | Show or hide how the order was paid |
| Transaction ID | Show or hide the gateway reference |
Extra lines accept dynamic tags from the site, the vendor, the customer, and the purchased listing — so a booking invoice can carry the dates, or a listing-plan invoice the plan name.
Access
The download link is permission-scoped. A buyer can retrieve their own invoice, a vendor invoices for their own sales, and an administrator any invoice. The link can't be guessed or shared to reach another customer's order.
Notes
- Invoices are generated on demand rather than stored, so a change to the logo or footer applies to future downloads immediately — while the invoice number stays fixed.
- The layout is designed for A4 and Letter without configuration.